Privacy Policy

WordPress Privacy policy

Who are we?

Codexing.Art is an online organisation specialised in WordPress themes and plugins development and our website address is located at https://www.codexing.art according to this WordPress Privacy Policy.

NO WARRANTIES

No warranties are given despite the fact that we take this WordPress Privacy Policy quite seriously. We may not give you all of the permissions and assurances necessary for your intended use of this website and related apps. For example, other rights such as publicity or moral rights may limit how you use our materials and how you are able to access this website or buy our products and services.

Comments

When visitors leave comments on this website, we collect the data shown in the comments form and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your eMail address (also called a hash) may be provided to the Gravatar service to see if you are using it.

The Gravatar service privacy policy is available at https://automattic.com/privacy and it follows the general guidelines of the official WordPress Privacy Policy.

After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to this website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website may be able to download and extract any location data from images on this website.

Cookies

If you leave a comment on our website, you may opt-in to save your name, eMail address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies may last for one year.

If you visit our Login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days and screen options cookies last for a year. If you select “Remember Me“, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded Content?

Articles (pages and posts) on this website may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if you (the visitor) have visited the other website and you may not be safeguarded by this WordPress Privacy Policy statement.

Those third-party websites may collect data about you, use cookies, embed additional third-party tracking and even monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

How long do we retain your data?

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website, we also store the personal information that they provide in their user profile. All users can see, edit or delete their personal information at any time, but they cannot change their username. Website administrators can also see and edit that information without prior consent from users due to security purposes.

What rights do you have over your data?

If you have an account on this website or have left any comments, you can request to receive an exported file of the personal data we hold about you, including any data that you have provided to us. You can also request that we erase any personal data that we hold about you. This does not include any data that we are obliged to keep for administrative, legal or security purposes. Please, see our Cookies Policy.

We adhere, as much as we can, to the WordPress Privacy Policy since we do all things WordPress and we are contributors to the WordPress.org through our Themes and Plugins development work.

Where do we send your data?

Visitor comments may be checked through an automated spam detection service. If you have an account with us and you request a password reset, your IP address will be included in the reset email.

In this wordpress privacy policy, Codexing.Art refers to the service offered by our organisation (the “Company” or “We”) through the https://codexing.art website (the “Service”). This privacy policy explains what information we collect when you access and use our website, the use that we make of such information and the security level that we provide for protecting your information.

Legal Framework

All data storage infrastructure is preferably located in non-DMCA countries. Any litigious action or request will be solved in the country where our headquarters is located, at the moment. This course of action may differ from the official WordPress Privacy Policy.

Legal grounds for processing Personal Data

We rely on one or more of the following processing conditions:

  • Our legitimate interests in the effective delivery of information, our products and services to you.
  • Any explicit consent that you have given to us through this website or any other electronic form or way.
  • Any explicit consent that you have given to us in any written form or way.
  • International legal obligations that should be in line with the WordPress Privacy Policy.

Account Data

Any email address provided to Codexing.Art through either our waiting list, optional email verification or optional notification/recovery email setting in your account is considered personal data.

Such data will only be used to contact you with important notifications, to send you information related to security, to send you an invitation link to create your Codexing.Art account, to verify your Codexing.Art account or to send you password recovery links if you enable the option. We may also inform you about new Codexing.Art products or services in which you might have an interest. You are free, at any given time, to opt-out of those features through the account settings panel.

In order to maintain the integrity of the service, Codexing.Art takes measures to avoid the creation of accounts by spammers and marketeers. This is because if spammers use our email service to send messages, our servers’ IP addresses may become blocked by major email providers such as Gmail, Yahoo, Outlook, etc.

In order to pursue our legitimate interest in preventing the creation of accounts by spambots or human spammers, we use a variety of human verification methods. You may be asked to verify using either reCaptcha, eMail or SMS. IP addresses, email addresses and phone numbers provided are saved temporarily in order to send you a verification code and to determine if you are a spammer.

WordPress Privacy Policy for our visitors and website users.

Data Collection

Our company’s overriding WordPress Privacy Policy is to collect as little user information as possible to ensure a completely private and anonymous user experience when using our Service. We also have no technical means to access your encrypted message contents.

Data collection is limited to the following:

Visitors & Users: This website uses friendly cookies. All of the cookies used by this website are “strictly necessary“, as you can easily see on our very specific Cookies Policy. Furthermore and for your information, on July 16 of 2020, the Court of Justice of the European Union (CJEU) ruled that any cloud services hosted in the USA, like Google Analytics, no longer comply with the GDPR and EU privacy laws. We do not use Google Analytics or any other WordPress plugin that performs any form of user data analysis but we are protected by CloudFlare and we use its analytics’ data.

Account Creation: It is not necessary to provide personal information in order to create an account, but you have to provide an external email address when creating your account for the invoice delivery and notifications or password recovery purposes. The legal basis for processing is consent and you are free to ask for the removal of that data. Please, be aware that if you choose to remove your external email address from our database, you can NEVER forget your login username and password.

Account Activity: Due to limitations of the SMTP protocol, we have access to the following email metadata: sender and recipient email addresses, the IP address incoming messages originated from, message subject and message sent and received times. We do NOT have access to encrypted message content but unencrypted messages sent from external providers to admin@codexing.art are dutifully scanned for Spam and Viruses to pursue the legitimate interest of the protection of our users. We also have access to the following records of account activity: number of messages sent, amount of storage space used, the total number of messages, last login time.

Communication: Your communications with our organisation, such as support requests, bug reports or features requests may be saved for a limited period of time by our staff. The legal basis for processing is our legitimate interest to troubleshoot more efficiently and improve the quality of our email service.

IP Logging: By default, we do not keep permanent IP logs. However, IP logs may be kept temporarily to fight abuse and fraud, your IP address may be retained permanently if you are engaged in activities that breach our Terms & Conditions (threatening someone through email, spamming, marketing/transactional email, DDoS attacks against our servers’ infrastructure, brute-force attacks, etc.). The legal basis of this processing is our legitimate interest to protect our service against nefarious activities.

NOTE: Your login IP address might be kept permanently. The legal basis of this processing is your consent. Be aware that If you visit this website while connected to your Google account, it can trace your online activities back to you. Since a VPN changes your virtual location or IP address, it might look like you are accessing this website from a different region, but Google will still be able to determine that it is you. Please visit our FAQ (Frequently Asked Questions) webpage for more information.

18.205.176.39

See your IP address? Use a VPN or Tor.

Payment Information: Our organisation relies on third parties, such as ECWID.comStripe and PayPal, to process Debit & Credit Card, Pre-Paid Card and PayPal transactions, so the Company necessarily must share payment information with those same third parties. Anonymous cash donations are accepted. We do not accept Bitcoin since its transactions can be traced on the blockchain. The legal basis of this processing is the need for the execution and binding of the contract between you and us.

NOTE: You are advised to read the privacy policies of our payment processors, links provided on the above paragraph.

Native Applications: When you use our native applications, we (or the mobile app platform providers) may collect certain information in addition to the information mentioned elsewhere in this privacy policy. We may use crash reporting to send crash information to our developers so that we can fix bugs rapidly. Some platforms (such as the Google Play Store or the Apple App Store) may also collect aggregate, anonymous (or not) statistics like which type of devices and operating systems are mostly used and may be governed by the privacy policy and terms and conditions of the Google Play Store or the Apple App Store. None of the software on our apps will ever access or track any location-based information from your device at any time. Any personal data acquired during this process is anonymized.

Import Assistant Tool: If you use an Import Assistant Tool to import your emails from another service provider, the credentials of the email account from which the importation is performed may be stored.

Data Use

Any data that we do have will never be shared except under the circumstances described below. We do NOT do any analysis on the limited data that we possess with 2 exceptions:

  • Emails sent unencrypted to Codexing.Art accounts (e.g. Gmail or Yahoo! to Codexing.Art) are scanned automatically pursuing the legitimate interest of detecting spam so that we can block IPs which are sending a lot of spam to our users and place spam messages in a spam directory. Inbound messages are scanned for spam. We do not possess the technical ability to scan messages after they have been encrypted.
  • Emails sent by our users to outside (e.g. Yahoo, Gmail) users with encryption disabled are scanned automatically pursuing the legitimate interest of detecting spam in the same manner as incoming email. This is to ensure that a Codexing.Art account that is being used for spamming purposes can be detected and locked so email deliverability for legitimate users is not degraded.

Data Storage

All servers used in connection with the provisioning of the Service are preferably located in non-DMCA countries. Data is not always stored in an encrypted format on our servers. Offline backups may be stored periodically. We do not possess the ability to access any user encrypted message content on either the production servers or in the backups.

Third Party Networks

Your network traffic may go through third party networks which we do not control. This can enable a third party to record your IP address or see that you are using Codexing.Art (the same information that your Internet Service Provider is able to see). These third parties cannot see your actual data, which remains encrypted if you use PGP Keys to encrypt your email messages.

Your Right to Access Data

Through our Service, you can access, edit, delete or export personal data processed by our organisation in your use of the Service, as you can through the WordPress Privacy Policy and should always be allowed when visiting or using a WordPress powered website.

If your account has been suspended for a breach of our Terms & Conditions and you would like to exercise the rights related to your personal data, you can make a request to our administration team.

In case of violation of your rights, you have the right to lodge a complaint to the competent supervisory authority.

Data Retention

When a Codexing.Art account is closed, data will be deleted from our production servers. Active accounts will have some data retained indefinitely. Deleted emails will also be permanently deleted from production servers. Deleted data may be retained in our backups for up to 30 days, according to this WordPress Privacy Policy.

Data Disclosure

We will only disclose the limited user data that we possess if we are instructed to do so by a fully binding request coming from the competent authorities (legal obligation). While we may comply with electronically delivered notices (see exceptions below), the disclosed data can only be used in court after we have received an original copy of the court order by registered post or in person and provide a formal response.

If a request is made for encrypted message content that we do not possess the ability to decrypt, the fully encrypted message content may be turned over. If permitted by law, we will always contact a user first and before any data disclosure.

We may contest requests if there is a public interest in doing so and we consider it a violation of fundamental Human Rights. In such situations, our organisation will not comply with the request until all legal or other remedies have been exhausted.

WordPress Privacy Policy

We use the phrase “WordPress Privacy Policy” despite we are an independent organisation due to the fact that we adhere to WordPress.org standards for a privacy policy. As you may notice, if you visit the previous link and read carefully the WordPress Privacy Policy, the statement is very clear:

We are committed to ensuring that your privacy is protected. If you provide us with personal information through WordPress.org, you can be assured that it will only be used in accordance with this privacy statement.”

Modifications to Privacy Policy

We reserve the right to periodically review and change this policy from time to time and we will notify users who have enabled the notification preference about changes to our WordPress Privacy Policy. Your continued use of this Service will be deemed as acceptance of such changes.

Privacy Policy updated on October 1st, 2021.

Contact

Please contact us if you have any questions about our WordPress Privacy Policy or any information that we may hold about you by emailing us at admin@codexing.art